Aldermen Agendas

AGENDA
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS

November 1, 2011 – 6:00 p.m.

1.        CALL TO ORDER

2.        ROLL CALL

3.       PRESENTATION

a)       Adopt Interlocal Governmental Agreement for the Narcotics Task Force – Lt. Curtis Spiers, Commander (Exhibit 3-a)

4.        OLD BUSINESS

a)       Use Permit for Psycamore, LLC – Eric Meyer, Planning Director (Exhibit 4-a) (Additional Exhibit is available upon request at City Hall and the Library)

b)       Granting of Certificate of Occupancy to Psycamore, LLC – William L. Guice, III, Esq.  (Exhibit 4-b)

c)       Use Application of Psycamore, LLC – John Paul Barber, Esq. (Exhibit 4-c)

5.        NEW BUSINESS

a)       Discussion of Separation of Building Department and Planning Department – Alderman Hagan

6.        PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

7.        CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 Mayor:

a)       Following warranty inspection, authorize final pay application #10 to Valleycrest Landscape Development for the first phase of the Downtown Streetscape Project and authorize Mayor to execute all related documents to the contract closeout per Engineer’s recommendation (Exhibit 7-a)

b)       Authorize Mayor to execute the Contract Amendment for Cowart Architects, PC for Architectural Services related to CDBG Downtown Revitalization Projects, Round III, Mary C. O’Keefe Cultural Center Exterior/Interior Renovations, no additional funding needed, and pending legal and CDBG approval (Exhibit 7-b)

c)        Authorize Mayor to execute Change Order No. 3 for the Mary C. O’Keefe Cultural Center Interior Package in the amount of $14,177.00, fully funded with project contingency and pending MDA approval (Exhibit 7-c)

d)       Authorize Mayor to execute an Agreement with Department of Marine Resources; administer the Program in Coordination with Jackson County and authorize to advertise for Request for Qualifications for engineering services related to Front Beach pending DMR approval (Exhibit 7-d)  

e)        Authorize to advertise the Public Safety Crossover Improvements at Highway 90 and Deana Road, funded by MDOT STP funds (Exhibit 7-e) 

f)        Accept donation of $100.00 from A. R. Lawler for a city project (Exhibit 7-f)

City Clerk:

g)        Approve Minutes: Recess Meeting October 18, 2011 (Exhibit 7-g)

h)       Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 7-h)

i)         Accept Action Report (Exhibit 7-i)

j)         Authorize appointment of Robert W. Smith and Christopher Haug to the Election Commission (Exhibit 7-j)

k)       Authorize employment of Wendi Devita, Assistant Accountant, effective November 2, 2011, $36,000.00 annual, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-k)

Police Dept.:

l)         Approve Special Event Permits for Mini Cruise-In on Friday, November 11, 2011 from 6:00 p.m. – 9:00 p.m., and street closure from 5:30 p.m.-9:30 p.m. and 5k Run – Turkey Trot Event for Thanksgiving, Donation for Charity, Thursday November 24, 2011 from 6:00 a.m. – 10:30 a.m. (Exhibit 7-l)

m)     Approve Special Event Permit for Walk of Faith for Charity Fellowship and Exercise on Saturday, April 7, 2012 from 6:00 a.m. – 12:00 noon on Ocean Springs/Biloxi Bridge and Front Beach Pedestrian Pathway (Exhibit 7-m)

n)       Ratify Special Event Permit for Adult Halloween Block Party on Saturday, October 29, 2011 from 8:00 p.m. – 11:00 p.m. and approve street closures (Exhibit 7-n)

o)       Ratify Special Event Permit for Trick of Treat Down the Street on Monday, October 31, 2011 from 6:00 p.m. – 8:00 p.m. and approve street closures (Exhibit 7-o)

p)       Authorize promotion of Patrolman Kevin Walb to Sergeant, effective November 4, 2011, $39,748.80 annually/$19.11 hourly and six-month probation period (Exhibit 7-p)

q)       Accept resignation of Sgt. Andrew Lott, effective November 4, 2011, and authorize to begin the process of filling the vacant position within the department (Exhibit 7-q)

r)         Accept quote for one (1) Imported German Shepherd Detector Canine, trained in Narcotics Detection, Tracking and Handler Protection and five (5) week Handler’s Course and K-9 Team Certification and approve the Purchase Agreement with United States K-9 Unlimited, Inc. in the amount of $9,000.00 (Exhibit 7-r)

Fire Dept.:

Human Resources/Risk Management:

City Engineer:

Public Works:

s)        Accept and record Sidewalk Easement from Naomi Friar Garvey, Elwin Robert Friar and Michael Patrick Garvey (Exhibit 7-s)

t)         Authorize to advertise for bids on the Creekwood Drainage project with funding to include $25,000 grant from the Pat Harrison Waterway District (Exhibit 7-t)

u)       Authorize to advertise for bids on the Shadowwood Drainage project with funding to include $25,000 grant from the Pat Harrison Waterway District (Exhibit 7-u)

Community Development & Planning:

v)       Accept Tree Committee Report (Exhibit 7-v)

Parks & Leisure Services:

City Attorney:

Facilities:

8.       DEPARTMENT REPORTS

Mayor:       

City Clerk:  

Police:

Fire:

Human Resources/Risk Manager:

City Engineer:

Public Works:

Community Development & Planning:

Parks & Leisure Services:

a)       Authorize Mayor to execute Change Order No. 1 for Phase 3 of the Highway 57 Sports Complex to reduce the scope of the Terrace and Plaza at the softball quad; add gray-water lines, grease traps and miscellaneous changes to the sewer and add an additional ten (10) days for a reduction in the Contract in the amount of $11,392.15 (Exhibit 8-a)

b)       Authorize Mayor to execute Change Order No. 2 for Phase 4 of the Highway 57 Sports Complex to install gray-water line out from under the slab and five (5) additional days for a net additive change in the Contract in the amount of $1,300.00 (Exhibit 8-b)

City Attorney:

Facilities:

9.       ALDERMEN’S FORUM

a)       Accept Temporary Dedication of Land for Public Purpose during the 2011 Peter Anderson Festival (Exhibit 9-a)

10.     EXECUTIVE SESSION

 

RECESS UNTIL 6:00 P.M. on November 15, 2011


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