| Agenda – November 7, 2006

Aldermen Agendas

AGENDA
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS

1. CALL TO ORDER

2. ROLL CALL

3. PROCLAMATION – November 7, 2006 as Asguard Motorcycle Club Day (Exhibit 3)

4. PRESENTATIONS
a) MS Forestry Commission Grant Award for Arborist – Todd Matthews
b) Recreational Master Plan – Joey Furr
c) Chattanooga Trip – Alderman Weaver

5. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted

6. CONSENT AGENDA
Mayor:
a) Authorize Annual Elks Mardi Gras Parade to be held on Saturday, January 27, 2007 at 1:00 p.m. by the Ocean Springs Elks Lodge #2501 (Exhibit 6-a)
b) Accept $15,000.00 grant from the Mississippi Forestry Commission’s Transportation Enhancement Tree Planting Program (Exhibit 6-b)
City Clerk:
c) Approve Minutes: Recess Meeting October 17, 2006 (Exhibit 6-c)
d) Approve Minutes: Special Call October 24, 2006 (Exhibit 6-d)
e) Approve Minutes: Special Call November 1, 2006 (Exhibit 6-e)
f) Approve payment: Docket of Claims and spread docket summary upon the Minutes (Exhibit 6-f)
g) Accept Action Report (Exhibit 6-g)
h) Adopt Resolution for Lease Purchase of a Police vehicle and spread upon the Minutes (Exhibit 6-h)
i) Adopt budget amendment (Exhibit 6-i)
Police Dept.:
j) Accept resignation of Dispatcher Stephanie Stroud effective October 31, 2006 and authorize beginning the process to fill the vacancy (Exhibit 6-j)
k) Authorize employment of Kenneth Neal Allen as a Police Officer, annual salary $31,000.00, probation one year, effective November 20, 2006 pending successful completion of all pre-employment requirements (Exhibit 6-k)
l) Authorize employment of Andee Lakey as a Correction Officer, annual salary $26,000.00, probation one year, effective November 20, 2006 pending successful completion of all pre-employment requirements (Exhibit 6-l)
m) Authorize employment of Patrick Fagan as a Dispatcher, hourly rate $10.72, six month probation, effective November 13, 2006 pending successful completion of all pre-employment requirements (Exhibit 6-m)
n) Authorize Explorer Robert Johnson to be placed on the Police Reserves (Exhibit 6-n)
o) Authorize going out for bid or obtain from State Contract items previously approved in the 2007 Budget as Capital Items (Exhibit 6-o)
Fire Dept.:
p) Authorize beginning process to hire three additional Firefighters as approved in the 2007 Budget (Exhibit 6-p)
q) Authorize beginning process to hire a Fire Department Training Officer as approved in the 2007 Budget (Exhibit 6-q)
r) Authorize beginning $100.00 monthly Emergency Medical Tech stipend for Firefighters Kevin Sharp and Tim Heath as approved in the 2007 Budget (Exhibit 6-r)
Risk Manager/HR:
City Engineer:

Public Works:
s) Authorize two year contract extension with Control Systems Inc. for sewer lift station panel boxes (Exhibit 6-s)
t) Authorize full time status for Water Department employee David Knebel and annual rate increase to $11.22 hourly (Exhibit 6-t)
Community Development & Planning:
u) Accept Tree Committee Report (Exhibit 6-u)
v) Authorize employment of Ethan Dier as a Urban Youth Corps employee, hourly rate $9.00 pending successful completion of all pre-employment requirements (Exhibit 6-v)
w) Authorize beginning lot cleaning process at 1311 Glacier (Exhibit 6-w)
x) Authorize payment to Courtney Farms: $2,776.00 for plantings at entrance way (Exhibit 6-x)
Parks & Leisure Services:
y) Authorize athletic equipment to be declared surplus, of no value to the City and donate to Stone County Recreation Department (Exhibit 6-y)
z) Authorize Mayor to sign architectural consultant contract with Joey Furr Design Studio (Exhibit 6-z)
aa) Authorize Parks & Leisure Services Facility Use Agreement (Exhibit 6-aa)
City Attorney:

7. DEPARTMENT REPORTS
Mayor:
Action Items:
a) Authorize $1,500.00 to Gulf Coast Legislative Reception for promotion of Ocean Springs resources in collaboration with coastal counties (Exhibit 7-a)
b) Authorize waiver of rental fee of the Community Center on December 18, 2006 for the Christian Fellowship Sports Banquet (Exhibit 7-b)
c) Authorize waiver of rental fee of the Civic Center on November 15, 2006 for a Town Hall Meeting to be hosted by the MS Coastal Trauma Care Region (Exhibit 7-c)
d) Authorize one year extension of contract with Joe Gill Consulting, LLC for lobbying services (Exhibit 7-d)
e) Authorize submission of grant applications for proposed CDBG (Community Development Block Grant) project list subject to discussion at Work Session of November 6, 2006 (Exhibit 7-e)
Information Item:
f) MDOT to replace damaged sign, but will not place “Historic Downtown Ocean Springs” sign (Exhibit 7-f)
City Clerk:
Police:
Fire:
Risk Manager/HR:
City Engineer:
Public Works:
Community Development & Planning:
g) Temporary Housing permit six month continuation (Exhibit 7-g)
Parks & Leisure Services:
h) Youth Baseball (Exhibit 7-h)
i) Approve Recreational Master Plan and schedule public hearings (Exhibit 7-i)
City Attorney:

8. ALDERMAN’S FORUM

9. EXECUTIVE SESSION
a) Economic development, purchase of property – Public Works Director
b) Personnel issues in Human Resources Department – Mayor
RECESS UNTIL 6:00 P.M. on November 21, 2006

MINUTES
REGULAR MEETING OF NOVEMBER 7, 2006
Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on November 7, 2006. Mayor Moran presiding, Aldermen Gill, Lloyd, Weaver, Denyer, Dalgo and Hagan were present. Also present were City Attorney John Edwards and City Clerk Adrienne Howell. Alderman McDonnell was absent.

Alderman Weaver gave the invocation and Mayor Moran led the Pledge of Allegiance.
PROCLAMATION

Mayor Moran read a proclamation declaring the November 7, 2006 as Asguard Motorcycle Club Day (Exhibit 3).
PRESENTATIONS

Mr. Jimmy Modica with the Mississippi Forestry Commission presented a $50,000.00 grant for an Arborist.

Mr. Joey Furr, Landscape Architect, presented the long range Recreational Master Plan.

Alderman Weaver presented an overview of the trip she and the Mayor took with elected officials and leaders of Jackson County to Chattanooga to learn how the city had been revitalized.
PUBLIC COMMENT

None.

CONSENT AGENDA

Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to approve the Consent Agenda with the exception of item (f) which was pulled by Alderman Hagan, item (x) which was pulled by Alderman Dalgo and item (z) which was pulled by Alderman Weaver.

Alderman Hagan pulled item (f) and asked why the laptop that was ordered from Dell Computer Corporation was so expensive. The Mayor explained that she had been using her personal laptop and needed one that had more features. Motion was made by Alderman Hagan and seconded by Alderman Dalgo to approve payment of the Docket of Claims. Motion carried with Aldermen Gill, Lloyd, Weaver, Dalgo and Hagan voting aye and Alderman Denyer voting nay.

Alderman Weaver pulled item (x) and asked that it be removed from the agenda. Motion was made by Alderman Weaver, seconded by Alderman Hagan and unanimously carried to removed item (x) from the Consent Agenda.

Alderman Dalgo pulled item (z) and asked Mr. Edwards if he had reviewed the contract. Mr. Edwards said that he has reviewed the contract and explained that the City had contracted with SJB Consulting for the Recreation Plan and they wanted to get out of the contract and turned it over to Joey Furr Design Studio. Motion was made by Alderman Dalgo, seconded by Alderman Hagan and unanimously carried to place all contracts under the Department Reports section of the agenda. Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to approve item (z) to authorize the Mayor to sign the architectural consultant contract with Joey Furr Design Studio.
DEPARTMENT REPORTS

Mayor

Motion was made by Alderman Gill and seconded by Alderman Weaver to authorize $1,500.00 to the Gulf Coast Legislative Reception for the promotion of Ocean Springs resources in collaboration with coastal counties (Exhibit 7-a). Motion carried with Aldermen Gill, Lloyd, Weaver, Denyer and Dalgo voting aye and Alderman Hagan voting nay.

Motion was made by Alderman Dalgo, seconded by Alderman Gill and unanimously carried to authorize the waiver of rental fee of the Community Center on December 18, 2006 for the Christian Fellowship Sports Banquet to promote the resources of the City (Exhibit 7-b).

Motion was made by Alderman Weaver, seconded by Alderman Dalgo and unanimously carried to authorize the waiver of rental fee of the Civic Center on November 15, 2006 for a town hall meeting to be hosted by the Mississippi Coastal Trauma Care Region to promote the resources of the City (Exhibit 7-c).

Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to authorize the Mayor to sign a one year extension of contract with Joe Gill Consulting, LLC for lobbying services (Exhibit 7-d). Alderman Gill abstained from the vote.

Motion was made by Alderman Gill, seconded by Alderman Denyer and unanimously carried to authorize submission of grant applications for the Community Development Block Grant (Exhibit 7-e).

Community Development & Planning

Motion was made by Alderman Dalgo, seconded by Alderman Hagan and unanimously carried to extend the expiration date for temporary housing permits until June 1, 2007. Alderman Lloyd suggested that certified letters be sent to those citizens that have temporary permits.

Parks & Leisure Services

Mr. Campbell presented the letter that will be sent to the Youth Baseball Presidents explaining that this year both the Ocean Springs Little League and Gulf Park Cal Ripken Association will be allowed to hold registrations and utilize the current facilities. During the upcoming season, the application process will be made by the Parks & Leisure Services Department to obtain its own Cal Ripken Charter to create one unanimous league. Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to accept the Youth Baseball letter and spread upon the Minutes (Exhibit 7-h).

Motion was made by Alderman Dalgo, seconded by Alderman Weaver and unanimously carried to approve the Recreational Master Plan, schedule public hearings, accept the letter from the Parks Board and spread upon the Minutes (Exhibit 7-i).
ALDERMAN’S FORUM

Alderman Weaver asked if there is a policy for Code Enforcement of properties damaged by Hurricane Katrina. Mr. Scruggs explained that it is handled on a case by case basis and concerned citizens should contact the Code Enforcement Officer.

Alderman Denyer asked for the status of the easement on LaBranche. Mr. Compton said that the area had been surveyed and Mr. Edwards said he is getting an abstract and the easement should be complete in early December.

Alderman Denyer asked if the signs for Stark Bayou have come in yet. Mr. Kaufman said that they have not.

Alderman Denyer announced that a Thanksgiving Luncheon sponsored by local businessmen will be held on Tuesday, November 21, 2006 from 11:00 a.m. to 1:00 p.m. at the Civic Center for all employees. Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to waive the rental fee at the Civic Center for the Thanksgiving Luncheon on November 21, 2006.

Alderman Hagan asked if the authorization approved at the last meeting for the submission of a grant for Boat Infrastructure Program to the Mississippi Department of Marine Resources requires boat slips. The Mayor said that it does require boat slips but not necessarily as many as were proposed and clarified that it is for day boaters, not a marina. Alderman Hagan said that he will not support the project with boat slips. Jackson County Board of Supervisor member John McKay said that his board will consider the issue but he feels that the Board of Aldermen is not in agreement concerning the project. Alderman Weaver suggested that the Board of Supervisors accept the minutes from the last meeting with a unanimous vote in support of pursing the grant.
ADDENDUM

Motion was made by Alderman Dalgo, seconded by Alderman Hagan and unanimously carried to accept the addendum to the agenda.

Motion was made by Alderman Lloyd, seconded by Alderman Denyer and unanimously carried to execute loan documents for SRF loans in the amount of $3,646,500.00 for the following projects: 1) Water Main Replacements – Brumbaugh to Davidson, Eastland to Halstead (2 inch and 4 inch lines increasing to 6 inch and 8 inch with fire hydrant), 2) Water Meter Conversion – replacing 8,000 manual read meters with electronic drive by meters and 3) 1,000 GRP Well and Mains – dig new well at Deana Road and install 5,000 LF of water mains including fire hydrant etc.

Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to accept the map designating the Downtown District with the inclusion of Ames Avenue (Exhibit A-2).

Motion was made by Alderman Lloyd, seconded by Alderman Gill and unanimously carried to accept the donation of a boat valued at $250.00 from the Mississippi Department of Marine Resources and adopt a resolution to donate it to the YMCA (Exhibit A-3). Alderman Denyer recused himself from the vote.

Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to receive a Homeland Security Grant in the amount of $27,993.00 and authorize a budget amendment.

Motion was made by Alderman Denyer, seconded by Alderman Dalgo and unanimously carried to receive an Underage Drinking Grant in the amount of $7,938.00 and authorize a budget amendment.
EXECUTIVE SESSION

Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to go into closed session to determine the necessity of going into executive session.

The City Clerk returned to the meeting and announced that a motion was made by Alderman Dalgo, seconded by Alderman Gill and unanimously carried to remain in executive session to discuss potential economic development opportunities and personnel in the Human Resources Department.

Motion was made by Alderman Lloyd, seconded by Alderman Gill and unanimously carried to come out of executive session and return to regular session.

Motion was made by Alderman Hagan, seconded by Alderman Lloyd and unanimously carried to pursue economic development issues as discussed in Executive Session.

Motion was made by Alderman Hagan, seconded by Alderman Lloyd and unanimously carried to accept the resignation of Jill McDonnell, Human Resources/Risk Manager, and to waive the requirement for two weeks notice thus making the resignation effective immediately (Exhibit 9-b).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to recess until 6:00 p.m. on November 21, 2006.