Aldermen Agendas
AGENDA
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS
1. CALL TO ORDER
2. ROLL CALL
3. OLD BUSINESS
a) Closing/gating of Rouselle Place in Maurepas Landing – Pete Pinto (Exhibit 3-a)
b) Appeal of denial for demolition of Del Castle – Bruce Legate (Exhibit 3-b)
c) Fire Department Special Appearance Guidelines (Exhibit 3-c)
d) Hearts with Hands Memorandum of Agreement (Exhibit 3-d)
e) Request continuation of Public Hearing for unkempt lot complaint at 228 Linda Drive (Lot is in the process of being cleaned) – A. Howell (Exhibit 3-e)
f) Automatic Sprinkler Ordinance (Exhibit 3-f)
g) Trash Can Ordinance
h) Beach Lighting Plan
i) On call wrecker services guidelines
1. NEW BUSINESS
a) Fort Bayou Estates improvement request – Jeff Campbell (Exhibit 4-a)
1. AUDIENCE REQUEST: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.
2. HURRICANE KATRINA AGENDA
a) Authorize payment to Compton Engineering, Inc.: $260.00 for building repairs (Exhibit 6-a)
b) Authorize payment to Compton Engineering, Inc.: $1,035.00 for Public Works building repairs (Exhibit 6-b)
c) Authorize payment to Compton Engineering, Inc.: $312.50 water and sewer systems (Exhibit 6-c)
1. CONSENT AGENDA
Mayor:
a) Authorize payment to Joe Gill Consulting, LLC: $1,025.00 for lobbying services and fees (Exhibit 7-a)
b) Authorize Alderman Julia Weaver to attend the Community Development Conference on June 7 – 9, 2006 in Jackson and authorize payment of $100.00 registration fee and travel expenses allowed by law (Exhibit 7-b)
City Clerk:
c) Approve Minutes: Recess Meeting May 16, 2006 (Exhibit 7-c)
d) Approve Minutes: Special Call Meeting May 25, 2006 (Exhibit 7-d)
e) Approve payment: Docket of Claims and spread docket summary upon the Minutes (Exhibit 7-e)
f) Adopt Budget Amendments (Exhibit 7-f)
g) Adopt Budget Amendment to officially close out Hurricane Dennis (Exhibit 7-g)
h) Authorize payment to the Walter Anderson Museum of Art: $10.000.00 for operating support (Exhibit 7-h)
i) Accept analysis of Contractual Services (Exhibit 7-i)
j) Accept FEMA reimbursement status report (Exhibit 7-j)
Police Dept.:
k) Accept resignation of Dispatcher Deborah Toups effective May 15, 2006 and authorize process of filling vacancy (7-k)
l) Authorize employment of Stephanie Stroud, Dispatcher, salary $20,800.00, probation six months, effective June 7, 2006 pending successful completion of pre-employment requirements (Exhibit 7-l)
m) Authorize employment of Wesley Hall, Patrolman, salary $23,000.00, probation one year, effective June 7, 2006 pending successful completion of pre-employment requirements (Exhibit 7-m)
Fire Dept.:
n) Accept retirement of Lt. Wayne Emile effective June 16, 2006 and authorize process to fill vacancy (Exhibit 7-n)
o) Authorize Wayne Emile, Jr. Anthony Ducote and Jason Hudson to be moved from probationary status to Firefighter III, salary $25,323.84, effective June 7, 2006 (Exhibit 7-o)
p) Authorize employment of Josh Ware, Probationary Firefighter, salary $23,000.00, probation one year, pending successful completion of pre-employment requirements (Exhibit 7-p)
q) Authorize pursuit of SAFER (Staffing for Adequate Fire and Emergency Response) Grant FY 2006 to create one new firefighter position per each three shifts (Exhibit 7-q)
Risk Manager/HR:
r) Authorize cash advances in the amount of $82.00 for no more than 12 employees to pay for job related Commercial Drivers Licenses (Exhibit 7-r)
City Engineer:
Public Works:
s) Authorize payment to Compton Engineering, Inc.: $3,198.50 for services rendered from 03/31/06 to 04/27/06 (Exhibit 7-s)
t) Authorize payment to Compton Engineering, Inc.: $795.00 for sewer rehabilitation (Exhibit 7-t)
u) Authorize award of bid to Twin L Construction for City Street and Sidewalk Rehabilitation project (Exhibit 7-u)
v) Authorize payment to Southern Consultants: $13,915.00 for engineering services related to drinking water system improvements (Exhibit 7-v)
w) Authorize property owner at 136 Siowan be assessed $2,708.08 for lot clearing and pool safety/security (Exhibit 7-w)
x) Authorize award of bid to Graham Construction Company for lift station repairs in the amount of $144,525.00 (Exhibit 7-x)
y) Authorize payment #4 to Mallette Brothers Construction Company: $17,254.38 for Government Street Improvement Program (Exhibit 7-y)
z) Authorize payment #3 to Compton Engineering, Inc.: $1,868.00 for Government Street Improvement Program (Exhibit 7-z)
aa) Authorize Andre Kaufman to attend the All Hazards Council Meeting on June 14 – 16, 2006 in Wayne County, GA at no expense to the City (Exhibit 7-aa)
bb) Authorize pursuit of EDA (Economic Development Administration) Grant FY 2006 (Exhibit 7-bb)
Community Development & Planning:
cc) Adopt resolution for application to Mississippi Development Authority grant for additional Building Inspectors (Exhibit 7-cc)
dd) Authorize payment to LMI: $5,560.00 for Urban Youth Corps supervision (Exhibit 7-dd)
ee) Authorize payments to White & Smith, LLC: $580.00, $4,536.44 and $66.91 for MS Supreme Court Appeal (Exhibit 7-ee)
ff) Authorize payments to Paul, Hastings, Janofsky & Walker, LLP: $16,703.05 for MS Supreme Court Appeal (Exhibit 7-ff)
gg) Accept dedication for easements and right of way associated with lot split on Perryman Road (Exhibit 7-gg)
Parks & Recreation:
hh) Authorize accepting bid for football equipment and uniforms (Exhibit 7-hh)
ii) Accept quote from Artisian Pyrotechnics, Inc. in the amount of $14,000.00 for the 4th of July Fireworks Display (Exhibit 7-ii)
jj) Authorize employment of Gerald Lyons, Maintenance Worker, effective immediately (Exhibit 7-jj)
City Attorney:
1. DEPARTMENT REPORTS
Mayor:
Information item:
a) Grant writer activity status report (Exhibit 8-a)
Action item:
b) Supervisor John McKay additional funding for Ocean Springs/Hospital Road project
City Clerk:
Police:
Fire:
c) Ladder truck status, ban on outdoor burning & Fire Department Union (Exhibit 8-c)
Risk Manager/HR:
City Engineer:
Public Works:
Community Development & Planning:
Parks & Recreation:
City Attorney:
d) Community Center art restoration (Exhibit 8-d)
1. ALDERMAN’S FORUM
2. EXECUTIVE SESSION
a) Land acquisition – Mayor
RECESS UNTIL 6:00 P.M. on June 20, 2006
MINUTES
REGULAR MEETING OF JUNE 6, 2006
Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on June 6, 2006. Mayor Moran presiding, Aldermen Gill, McDonnell, Lloyd, Weaver, Denyer, Dalgo and Hagan were present. Also present were City Attorney John Edwards and City Clerk Adrienne Howell.
Mayor Moran gave the invocation and led the Pledge of Allegiance.
OLD BUSINESS
Mr. Pete Pinto presented a request to close/gate Rouselle Place in Maurepas Landing (Exhibit 3-a). The Maurepas Landing Civic Association will erect and maintain a gate which will be accessible for emergency vehicles. Motion was made by Alderman Gill, seconded by Alderman Dalgo and unanimously carried to ask the City Attorney and City Engineer draft the necessary paperwork to vacate 125 feet of street at Rouselle Place.
Mr. Robert O’Dell, attorney for the Legate family trust, presented an appeal of denial for demolition of Del Castle (Exhibit 3-b). Motion was made by Alderman Dalgo and seconded by Alderman Hagan to uphold the Historic Preservation Commission recommendation to deny demolition. Following discussion, motion was withdrawn by Alderman Dalgo. Motion was made by Alderman Weaver, seconded by Alderman Gill and unanimously carried to table the matter until the next meeting, have the City Attorney brief and advise the board on their standing in this matter and allow the Board members to make arrangements to tour the home.
Motion was made by Alderman Dalgo, seconded by Alderman McDonnell and unanimously carried to amend the agenda to address item 8-b at this time. Jackson County Supervisor John McKay requested that the City share the cost for the Ocean Springs/Hospital Road project by increasing the previous commitment of $60,000.00 to $120,000.00 to cover any additional cost overruns. Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to issue another $60,000.00 if needed for the Ocean Springs/Hospital Road project by increasing budget line item 001-201-751 from $60,000.00 to an amount not to exceed $120,000.00.
Mr. Darrell Brown with Mississippi Power presented a plan for temporary beach lighting. The lights will be placed in the sand by the toe of the seawall with the lines run underground and will be in place for the 4th of July fireworks display. Motion was made by Alderman Dalgo, seconded by Alderman Gill and unanimously carried to approve the proposal for temporary lighting on Front Beach and forward a letter or resolution to Jackson County Board of Supervisors for their consideration.
Chief Hare presented the Fire Department Special Appearance Guidelines (Exhibit 3-c). Motion was made by Alderman Dalgo and seconded by Alderman Lloyd approve the policy advocated by the Fire Chief to allow the firetruck to go to events within its sector that he deems appropriate for the education benefit of the young people of Ocean Springs. Motion carried with Aldermen Gill, Lloyd, Weaver, Denyer, Dalgo and Hagan voting aye and Alderman McDonnell voting nay.
City Attorney John Edwards presented the Hearts with Hands Memorandum of Agreement (Exhibit 3-d). Motion was made by Alderman Lloyd, seconded by Alderman Weaver and unanimously carried to accept the contract with Hearts with Hands.
City Clerk Adrienne Howell requested a continuation of the Public Hearing for unkempt lot complaint at 228 Linda Drive and explained that the property owner is making efforts to clean the lot (Exhibit 3-e). Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to table the matter for four weeks.
Motion was made by Alderman Hagan and seconded by Alderman Denyer to adopt Ordinance No. 16-2006 AN ORDINANCE AMENDING THE CHAPTER 7, ARTICLE I, SECTION 7-24 OF THE OCEAN SPRINGS MUNICIPAL CODE TO REQUIRE AUTOMATIC SPRINKLER SYSTEMS IN CERTAIN BUILDINGS AND STRUCTURES (Exhibit 3-f). The motion passed with a roll call vote as follows:
Alderman Weaver Voted Aye
Alderman Gill Voted Nay
Alderman McDonnell Voted Aye
Alderman Lloyd Voted Aye
Alderman Denyer Voted Aye
Alderman Dalgo Voted Aye
Alderman Hagan Voted Aye
*Note: Mayor Moran left the meeting at 7:50 p.m. and Mayor Pro Tempore Weaver took control of the meeting.
Motion was made by Alderman Lloyd, seconded by Alderman Dalgo and unanimously carried to table the Trash Can Ordinance until the next meeting (Exhibit 3-g)
Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to table the On Call Wrecker Services Guidelines until the next meeting.
NEW BUSINESS
Mr. Jeff Campbell presented a request of the Fort Bayou Estates Civic Association for ten new decorative street/stop sign combinations (Exhibit 4-a). Motion was made by Alderman Dalgo, seconded by Alderman Gill and unanimously carried to
Approve $5,000.00 for signs which consists of $2,500.00 from the Fort Bayou Estates Civic Association and $2,500.00 from Ward I Capital Improvement Fund. Motion was made by Alderman Gill, seconded by Alderman Dalgo and unanimously carried to accept the contribution of $2,500.00 from the Fort Bayou Estates Civic Association for the purpose of purchasing signs for Fort Bayou subdivision.
AUDIENCE REQUEST
Mr. William Spratley of 320 Magnolia expressed his concern that the property next to his has become a dumping ground and should be cleaned. Mayor Pro Tempore Weaver requested that the lot be put on code enforcement for lot cleaning due to dumping. Motion was made by Alderman McDonnell, seconded by Alderman Hagan and unanimously carried to request that violations be corrected at the property adjacent to 320 Magnolia.
*Note: Mayor Moran returned to the meeting at 8:03 p.m. and resumed control of the meeting.
Mr. Ken Aultman presented a petition by 25 residents of Lovers Lane requesting that the City take action to remove the barricades erected by the property owner at 309 Lovers Lane because they obstruct access to the roadway (Exhibit 5-a). Motion was made by Alderman Lloyd and seconded by Alderman Hagan to refer the issue to the City Attorney and Planning Commission. Motion carried with Aldermen Gill, McDonnell, Lloyd, Weaver, Denyer and Hagan voting aye and Alderman Dalgo voting nay. Motion was made by Alderman Dalgo to remove the barricades. Motion died for lack of a second.
HURRICANE KATRINA AGENDA
Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to approve payments to Compton Engineering as exhibited in items 6-a, 6-b and 6-c.
Mr. Kaufman said that he has been working with FEMA to draw up a Project Worksheet for cleaning drainways. He requests that the City to go forward in an expedited process to start advertising for removal of debris from Hurricane Katrina from drainage ways and waterways. Motion was made by Alderman Denyer, seconded by Alderman Dalgo and unanimously carried to approve the specifications to allow the City to go forward with advertising to clean drainways (Exhibit 6-d).
CONSENT AGENDA
Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to approve the Consent Agenda with the exception of item (a) which was pulled by Alderman Denyer, item (ii) which was pulled by Alderman Dalgo and item (jj) which was pulled by Alderman Lloyd.
Motion was made by Alderman Denyer and seconded by Alderman Dalgo to authorize payment to Joe Gill Consulting, LLC in the amount of $1,025.00 for lobbying services and fees (Exhibit 7-a). Motion carried with Aldermen McDonnell, Lloyd, Weaver, Denyer, Dalgo and Hagan voting aye. Alderman Gill abstained from the vote.
Alderman Dalgo pulled item (ii) because the event is contingent on lighting being erected on Front Beach. The lighting plan will be presented to the Jackson County Board of Supervisors for their approval next week. Alderman McDonnell suggested that Jackson County Board of Supervisors be asked to contribute up to $5,000.00 for the fireworks display. Motion was made by Alderman Dalgo and seconded by Alderman Denyer to approve item (ii) accepting quote from Artisian Pyrotechnics, Inc. in the amount of $14,000.00 less the contribution from Jackson County for the 4th of July fireworks display. Motion carried with Aldermen Gill, McDonnell, Weaver, Denyer, Dalgo and Hagan voting aye and Alderman Lloyd voting nay.
Alderman Lloyd pulled item (jj) and questioned the higher pay rate. Mr. Eleuterius explained that this individual has seven years of experience. Motion was made by Alderman Lloyd, seconded by Alderman Hagan and unanimously carried to approve item (jj).
DEPARTMENT REPORTS
Mayor
The Mayor presented the grant writer activity status report (Exhibit 8-a). Chief Belk announced that the Police Department received a grant in the amount of $511,000.00 for additional staffing and vehicles. He recognized Captain Cothern for his effort in securing the grant. Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to amend the budget to accept the grant money.
The Mayor commended Mr. Scruggs and his staff for the great job they did with the charrette last week. Over three hundred citizens participated in the event. She also announced that she attended the conference on New Urbanism in Rhode Island this week and met with top developers that have done waterfront development in the past.
Motion was made by Alderman Dalgo, seconded by Alderman McDonnell and unanimously carried to allow the Mayor to attend a meeting in Jackson on Friday to review the drawings that were accepted for the Biloxi/Ocean Springs Bridge.
The Mayor announced that she met with six firefighters to discuss their interest in forming a union. Eighteen of thirty firefighters have voiced an interest in being a member of the International Association of Firefighters Union.
Fire
Chief Hare said that a recall notice has been received for the new ladder truck which will require that it be taken to Mobile for a week to be repaired.
Chief Hare said that his most experienced driver took the ladder truck on Lovers Lane to see if it could pass under the tree that hangs over the road. The driver was able to get the truck through the location with a spotter. The Chief is concerned about the close proximity of the area and asks the Board to give some clearance by removing the barricades across the street, going on the other side of the tree or taking the tree down. Motion was made by Alderman Weaver and seconded by Alderman Lloyd to get an appraisal to make a formal offer to the property owner across the street from the tree to purchase property to widen the street. Motion carried with Aldermen Gill, McDonnell, Lloyd, Weaver, Denyer and Dalgo voting aye and Alderman Hagan voting nay.
City Attorney
Motion was made by Alderman Denyer, seconded by Alderman Dalgo and unanimously carried to adopt the documents on the minutes for the Community Center art restoration (Exhibit 8-d).
ALDERMAN’S FORUM
Alderman Dalgo presented a resolution for a lot split on Perry man Road (Exhibit 9-a). Motion was made by Alderman Dalgo, seconded by Alderman Weaver and unanimously carried to accept and adopt the resolution approving the lot split.
Alderman McDonnell said that there are pine trees in City right-of-ways that are dead or dying on Pine Drive and on Fort Avenue.
Alderman McDonnell asked for the status of cleanup at the Ocean Springs Seafood site. Mr. Kaufman said that he has been working with the Mayor to find a solution to the problem.
Alderman McDonnell asked that the rental fee be waived for the Ocean Springs Elks Mardi Gras ball. Motion was made by Alderman McDonnell, seconded by Alderman Lloyd and unanimously carried to waive the rental fee except for setup and clean up for the Ocean Springs Elks Mardi Gras ball to promote the resources of the City of Ocean Springs.
Alderman McDonnell announced that there will be a Ward 2 meeting on June 22, 2006 at 6:30 p.m. at the Community Center for community input regarding the charrette.
Alderman Gill said that a turning bay is needed on Highway 90 at the Oak Center. Chief Belk said that he will send a letter to MDOT with the request.
Alderman Lloyd asked about the status of the improvements to the ditch on Holcomb where the new apartments are being built. Mr. Kaufman said that final platt will not be given to the builder until all of the criteria that has been agreed upon is met.
Alderman Dalgo said that the Bechtel lift station has a foul smell and Mr. Kaufman said that he will check on it.
Alderman Weaver announced that there will be a speaker here tomorrow in the Board room at 12:00 p.m. to discuss using storm resistant building materials.
Alderman Hagan said there is a problem with people parking overnight at City parks and asked if the parks are closed at night or if an ordinance can be written to address the issue. Mr. Kaufman said that there is signage that indicates that the parks will close at 10:00 p.m.
The Mayor announced that there will be a joint meeting of the Board of Aldermen and Ocean Springs School Board on Thursday, June 8, 2006 at 6:00 p.m. at the school district central office.
The Mayor thanked Catherine and Adam Gautier of Upstream Enterprises and Don Abrams for their hard work on the City website which launched this week.
Motion was made by Alderman McDonnell and seconded by Alderman Hagan to donate $500.00 to the Boys and Girls Club Steak and Steak dinner. Motion carried with Aldermen Gill, McDonnell, Weaver, Denyer, Dalgo and Hagan voting aye and Alderman Lloyd voting nay.
Motion was made by Alderman Weaver, seconded by Alderman Denyer and unanimously carried to authorize the contract with Artisian Pyrotechnics, Inc. in the amount of $14,000.00 for the 4th of July fireworks display.
EXECUTIVE SESSION
Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to go into closed session to determine the necessity of going into executive session.
The City Clerk returned to the meeting and announced that a motion was made by Alderman Weaver, seconded by Alderman Hagan and unanimously carried to remain in executive session to discuss economic development, land acquisition and potential litigation.
Motion was made by Alderman Gill, seconded by Alderman Lloyd and unanimously carried to come out of executive session and return to regular session.
Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to authorize the City Attorney to respond to parties on the Highway 57 water project.
Motion was made by Alderman Denyer, seconded by Alderman Dalgo and unanimously carried to authorize the City Attorney to respond to the easement vacation lawsuit.
Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to recess until 6:00 p.m. on June 20, 2006.
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