| Agenda – July 1, 2008

Aldermen Agendas

AGENDA
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC HEARINGS
a) Lot Cleaning Hearing - 1119 Vermont Avenue (Exhibit 3-a)
b) Lot Cleaning Hearing – 3701 Bienville Boulevard (Exhibit 3-b)

4. PROCLAMATION – County of Camden, Township of Glouchester presentation to the City of Ocean Springs commending the Glouchester Katrina Relief Task Force

5. OLD BUSINESS
a) Authorize Mayor to execute wetlands permit agreement with U.S. Army Corps of Engineers and transfer properties and authorize payment to the Land Trust for the Mississippi Coastal Plain in the amount of $175,000.00 for mitigation of Highway 57 ballfields

6. NEW BUSINESS
a) Jackson County Business Incubator Committee

7. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

8. CONSENT AGENDA
Mayor:
a) Authorize Mayor to apply for FEMA Hazardous Mitigation Grants and execute all required application documents (Exhibit 8-a)
b) Accept additional funding for Katrina Supplemental Public Facilities Code Enforcement and modify budget accordingly (Exhibit 8-b)
c) Adopt Resolution to support Preserve America Community Designation for the City of Ocean Springs (Exhibit 8-c)
d) Accept donation of $3,000.00 from HOSA (Historic Ocean Springs Association) for irrigation systems at Little Children Park
e) Authorize Mayor to sign closeout documentation for the Water Main Improvements Project as presented. Public Works Director and City Engineer concurs (Exhibit 8-e)
f) Authorize mileage reimbursement to an Ocean Springs youth(s) selected to participate in the Youth Leadership Camp in Vicksburg, Mississippi to advertise the resources of the City (Exhibit 8-f)
g) Authorize sponsorship level and payment to Mississippi Sound Spectacular to advertise the resources of the City (Exhibit 8-g)
h) Award bid to Floore Industrial Contractors, Inc. in the amount of $52,000.00 for the drainage project for the Ocean Springs Community Center funded by MDAH (Exhibit 8-h)
i) Authorize Professional Services Contract with Betty Magee to serve as Cultural Programs Coordinator on behalf of the City under the Parks and Leisure Services Department at a rate of $15.00/hour, beginning July 2, 2008, for a period of six months ending January 2, 2008, and to amend the budget accordingly
j) Authorize Professional Services Contract with Dr. Val Husley to construct exhibit display units for the City Museum at the Mary C. O’Keefe and to amend the budget accordingly
k) Authorize scope of work for three (3) contractors to complete City Museum construction and library shelves to be paid for by the Friends of the Mary C. O’Keefe
City Clerk:
l) Approve Minutes: Recess Meeting June 17, 2008 (Exhibit 8-l)
m) Approve payment: Docket of Claims and spread upon the Minutes (Exhibit 8-m)
n) Accept Action Report (Exhibit 8-n)
o) Adopt budget amendment (Exhibit 8-o)
p) Adopt Fuel Credit Card Usage Policy (Exhibit 8-p)

Police Dept.:
q) Authorize Mayor to execute Professional Services Agreement for municipal court system (Exhibit 8-q)
Fire Dept.:
r) Authorize Mayor to execute Memorandum of Understanding with Jackson-George Regional Library System to allow their front meeting room to be utilized by the City during EOC activation (Exhibit 8-r)
s) Authorize unusable cellular phones to be declared surplus and of no value to the City and donate to Phones4Charity (Exhibit 8-s)
t) Authorize employment of Donald Philip Dees, Jr. as Firefighter III, annual salary $29,000, probationary period of one-year, pending successful completion of all pre-employment requirements (Exhibit 8-t)
u) Authorize request to retroactively waive the rental fee for the Civic Center for June 26, 2008 for the Gulf Coast Community Hurricane Preparedness Fair (Exhibit 8-u)
Human Resources/Risk:
v) Authorize survey of employees for housing (Exhibit 8-v)
City Engineer:
Public Works:
w) Authorize payment in the amount of $3,490.61 to Chad and Jayma Alderson for replacement of the swimming pool removed by the City at 1404 Sussex (Exhibit 8-w)
x) Authorize negotiation with Mr. Michael Hampton to provide him with water and sewer services at 8305 Blue Ridge Drive (Exhibit 8-x)
y) Approve Change Order #1 for a contract time extension of 60 days for the Water Well and Transmission Main (Exhibit 8-y)
z) Approve transportation of donated dirt from Ridgewood Drive to the Pecan Park Elementary School campus for the Ocean Springs School District (Exhibit 8-z)
Community Development & Planning:
aa) Accept Tree Committee Report (Exhibit 8-aa)
bb) Accept Building Department Permit Monthly Report for May, 2008 (Exhibit 8-bb)
cc) Authorize beginning the lot cleaning process at 104 Myrtle (Exhibit 8-cc)
dd) Authorize beginning the lot cleaning process at 2510 Ridgewood Drive (Exhibit 8-dd)
ee) Authorize beginning the lot cleaning process at 3616 Reeves (Exhibit 8-ee)
Parks & Leisure Services
ff) Authorize resignation letter from Josh Latch effective July 3, 2008, and authorize beginning the process to fill the vacancy (Exhibit 8-ff)
gg) Authorize employment of Josh Latch as part-time counselor/bus driver, hourly rate of $10.50, effective July 4, 2008 (Exhibit 8-gg)
City Attorney:
Facilities:

9. DEPARTMENT REPORTS
Mayor:
Discussion Items:
a) Citywide Drainage Projects (Exhibit 9-a)
b) Consideration of tax abatement ordinance and small façade grant program for businesses who upgrade their storefronts along the designated Main Street and Downtown Business District areas
Action Items:
c) Approval to submit FY 2010 tidelands grant applications (Exhibit 9-c)
City Clerk:
d) Update on wastewater surcharge
Police:
Fire:
Human Resources/Risk Manager:
City Engineer:
Public Works:
Community Development & Planning:
Parks & Leisure Services:
e) Update on 4th of July Festivities
City Attorney:
f) Adopt Amendment to the Code of Ordinances, City of Ocean Springs, requiring stop signs at the following intersection: Halstead Road and Brumbaugh Road (Exhibit 9-f)
Facilities: