Aldermen Agendas
AGENDA
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS
1. CALL TO ORDER
2. ROLL CALL
3. PROCLAMATION – August 7, 2007 as Sidney Howell Day
4. PUBLIC HEARING
a) Adoption of the Resolution and Order of the FY-07 Uniform Assessment Schedule for motor vehicles (Exhibit 4-a)
5. OLD BUSINESS
a) YMCA request to purchase National Guard Armory – David Harris (Exhibit 5-a)
b) Charnley House Update – Chelius Carter, MS Department of Archives and History
c) Presentation of pavilion and revised plan for Fort Maurepas Park – Dennis Cowart and Frank Burandt. Action item: Authorization to proceed with architects to prepare and advertise bid specification packages for Fort Maurepas Park as presented in accordance with stipulations of grant funding programs
6. NEW BUSINESS
a) Gulf Coast Women’s Center for Nonviolence – Sandra Morrison (Exhibit 6-a)
b) Set back exception – Claire Brou (Exhibit 6-b)
c) Request for waiver of rental fee of the Civic Center on September 25, 2007 for a motivational symposium – Rosalynn Thompson (Exhibit 6-c)
d) Request for waiver of rental fee of the Community Center on August 22, 2007, for reception sponsored by Rotary Club and St. Paul Methodist Church to honor Sidney Howell for his civic contributions (Exhibit 6-d)
e) Request for reduction of rental fee of the Civic Center on June 1, 2008 for the National Cancer Survivors Day Celebration of Life – Matt Sherer (Exhibit 6-e)
7. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.
8. CONSENT AGENDA
Mayor:
a) Authorize Mayor to execute contract with Jimmy G. Gouras, Planning Consultants, Inc. related to the CDBG Downtown Revitalization Projects, Round I (Exhibit 8-a)
b) Authorize placement of Melessa Bryant, Human Resources/Risk Manager, on full time status due to completion of six month probation (Exhibit 8-b)
City Clerk:
c) Approve Minutes: Recess Meeting July 17, 2007 (Exhibit 8-c)
d) Approve Minutes: Special Call Meeting July 27, 2007 (Exhibit 8-d)
e) Approve Minutes: Special Call Meeting July 31, 2007 (Exhibit 8-e)
f) Approve payment: Docket of Claims and spread docket summary upon the Minutes (Exhibit 8-f)
g) Accept Action Report (Exhibit 8-g)
h) Accept FY08 budget process report (Exhibit 8-h)
i) Adopt budget amendments (Exhibit 8-i)
j) Accept termination of employment of Shirley Marshall, Water Department billing & receiving, effective August 31, 2007 and authorize beginning the process to fill the vacancy (Exhibit 8-j)
k) Appoint Selection Committee for engineering services to Federal Aid Secondary Roads (Exhibit 8-k)
Police Dept.:
l) Authorize City Attorney to coordinate a local governmental agreement with the Federal Park Service to allow the Police Department to dispatch for them (Exhibit 8-l)
m) Accept resignation of Patrolman Hollis Smith, effective August 10, 2007, and authorize beginning the process to fill the position (Exhibit 8-m)
n) Authorize employment of Eva Pierce as Housekeeper/Janitor, hourly rate $9.50, 29 hours a week, probation one year (Exhibit 8-n)
o) Authorize employment of Larry Turner as Patrolman 2nd Class, hourly rate $14.90, effective July 23, 2007, probation one year (Exhibit 8-o)
Fire Dept.:
p) Authorize Mayor to execute Memorandum of Understanding with the Ocean Springs Library to allow their front meeting room to be utilized by the City during EOC activation (Exhibit 8-p)
q) Accept bid from Power System of Mississippi for Emergency Management generators (Exhibit 8-q)
r) Authorize placement of Probationary Firefighter Ryan Heath as a Firefighter III, hourly rate $11.19, effective August 11, 2007 (Exhibit 8-r)
Human Resources/Risk:
City Engineer:
Public Works:
s) Authorize Neshoba & Joy Apostolic Church to tie into the City’s sewer system on Ocean Springs Road at Riley Road (Exhibit 8-s)
t) Accept bid from Ingram Equipment Company in the amount of $102,804.41 for a Regenerative Air Street Sweeper (Exhibit 8-t)
u) Authorize Mayor to execute an agreement with Compton Engineering for professional services (Exhibit 8-u)
v) Authorize placement of Bruce Richard and Drenetta Galloway on full time status due to completion of probation period (Exhibit 8-v)
Community Development & Planning:
w) Accept Tree Committee Report (Exhibit 8-w)
x) Accept resignation of Paul Fox, Building Official, effective July 31, 2007, and authorize beginning the process to fill the vacancy (Exhibit 8-x)
y) Authorize up to $8,000.00 to conduct transportation planning studies for Ocean Springs Road and Old Spanish Trail/Hanshaw Road area in partnership with Gulf Regional Planning (Exhibit 8-y)
Planning Commission
z) Accept Planning Commissions recommendation to approve sketch plat for The Colonnades off Reilly Road (Exhibit 8-z)
aa) Accept Planning Commissions recommendation to approve sketch plat for PUD for South Breeze Subdivision off Reilly Road (Exhibit 8-aa)
bb) Accept Planning Commissions recommendation to approve lot split at 8905 Old CCC Camp Road (Exhibit 8-bb)
cc) Accept Planning Commissions recommendation to approve lot split at 200 Dewey Avenue (Exhibit 8-cc)
Parks & Leisure Services
dd) Authorize payment to Johnson Tire Service in the amount of $208.65 for bus repair (Exhibit 8-dd)
City Attorney:
Facilities:
9. DEPARTMENT REPORTS
Mayor:
Discussion Item:
a) Jackson County Utility Authority wastewater costs (Exhibit 9-a)
Action Items:
b) Authorize contracting with Cowart Architects to prepare bid specifications packages for approximately $450,000 in renovations and improvements to the Ocean Springs Community Center, in accordance with regulations and procedures with grants obtained by the Save America’s Treasures and MS Department of Archives and History. (Cowart Architects will subcontract for technical assistance from Museum Architect Gregory Free as recommended by the Walter Anderson Museum of Art.) (Exhibit 9-b)
c) Authorize contracting with Brown & Mitchell for preliminary designs and subsequent bid specifications for replacement of the Community Pier (Exhibit 9-c)
d) Authorize contracting with Cowart Architects for bid specifications and architectural services for the Fort Maurepas pavilion and the Mary C. O’Keefe Cultural Center window renovations funded by CDBG Katrina Supplemental Funds, Round 1 (Exhibit 9-d)
City Clerk:
Police:
Fire:
Human Resources/Risk Manager:
e) Health insurance increase (Exhibit 9-e)
City Engineer:
Public Works:
Community Development & Planning:
Parks & Leisure Services:
City Attorney:
Facilities:
10. ALDERMAN’S FORUM
a) Architectural fees for the Public Safety Building – Alderman McDonnell
b) Litigation fees – Alderman McDonnell
11. EXECUTIVE SESSION
a) Economic development – Mayor
RECESS UNTIL 6:00 P.M. on August 21, 2007
