Aldermen Agendas
AGENDA
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC HEARINGS
a) Lot Cleaning Hearing – 1220 Sunset Avenue – (Parcel No. 60119001.075) (Exhibit 3-a)
b) Lot Cleaning Hearing – 232 Woodland Circle – Lot 16 Woodsdale Subdivision (Parcel No. 61605416.000) (Exhibit 3-b)
4. NEW BUSINESS
a) City support for 2nd Annual Ocean Springs Music Festival – Donald Scharr (Exhibit 4-a)
b) Recycling and waste reduction facility – Franko Ford (Exhibit 4-b)
5. CONSENT AGENDA
Mayor:
City Clerk:
a) Approve Minutes: Recess Meeting July 18, 2006 (Exhibit 5-a)
b) Approve payment: Docket of Claims and spread docket summary upon the Minutes (Exhibit 5-b)
c) Accept Action Report (Exhibit 5-c)
d) Ratify actions regarding agenda preparation (Exhibit 5-d)
e) Authorize Pamela Cox to attend the MAGPPA Annual Conference on October 15-18, 2006 in Philadelphia, MS and authorize payment of $150.00 registration fee and other related travel expenses allowed by law (Exhibit 5-e)
f) Authorize employment of Shirley Marshall, Water Department Clerk, hourly rate $10.00, effective August 1, 2006 (Exhibit 5-f)
g) Adopt Resolution and Order pertaining to adoption of the Uniform Assessment Schedule for motor vehicles (Exhibit 5-g)
Police Dept.:
h) Accept resignation of Lt. John Flowers who will be transferring to the Code Enforcement Officer position effective August 6, 2006 and authorize beginning the process to fill the vacancy (Exhibit 5-h)
i) Authorize employment of Nicholas Sweeney, Probationary Patrolman, salary $23,000.00, probation one year, effective August 7, 2006 pending successful completion of pre-employment requirements (Exhibit 5-i)
j) Accept quote for new telephone system from Mid State Telephone in the amount of $14,875.00 to be paid from the EOC Public Safety Grant (Exhibit 5-j)
Fire Dept.:
Risk Manager/HR:
City Engineer:
Public Works:
k) Accept resignation of Herman Glaude, Street Department, effective July 17, 2006 and authorize process of filling vacancy (Exhibit 5-k)
l) Authorize Ronnie Brown to be classified as Foreman, hourly rate $13.00 (Exhibit 5-l)
m) Authorize Gerald Groue to attend the Water Operators Certification course on August 9-10, 2006 in Ellisville, MS and authorize payment of any related travel expenses allowed by law (Exhibit 5-m)
n) Authorize going out for bid for Hot Mix Asphalt both laid in-place and picked up (Exhibit 5-n)
o) Authorize equipment to be declared surplus, of no value to the City and sent to auction (Exhibit 5-o)
Community Development & Planning:
p) Accept Tree Committee Report (Exhibit 5-p)
Parks & Recreation:
q) Authorize job description changes and advertisement for new position (Exhibit 5-q)
City Attorney:
6. DEPARTMENT REPORTS
Mayor:
Action items:
a) Consideration to hire Jennifer Marshall under professional services contract for Public Information Officer, part time, 15 hours per week
b) Discussion to adopt policy for meeting procedures
Information item:
c) Sausalito-Ocean Springs Hurricane Relief Campaign
City Clerk:
Police:
d) Wrecker Ordinance revisions (Exhibit 6-d)
Fire:
Risk Manager/HR:
e) Insurance
City Engineer:
Public Works:
Community Development & Planning:
f) Trash Can Storage Ordinance (Exhibit 6-f)
g) Rezone John Ray Vaughn/James Green parcel from R2 to C3 Ordinance (Exhibit 6-g)
Parks & Recreation:
City Attorney:
7. ALDERMAN’S FORUM
8. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted
RECESS UNTIL 6:00 P.M. on August 15, 2006
MINUTES
REGULAR MEETING OF AUGUST 1, 2006
Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on August 1, 2006. Mayor Moran presiding, Aldermen Gill, McDonnell, Lloyd, Denyer and Hagan were present. Also present were City Attorney John Edwards and City Clerk Adrienne Howell. Aldermen Weaver and Dalgo were absent.
Reverend Barnett gave the invocation and Mayor Moran led the Pledge of Allegiance.
PUBLIC HEARINGS
Mayor Moran opened a public hearing for a lot cleaning at 1220 Sunset Avenue. There was not a property owner in attendance nor was any correspondence received. Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to proceed with the lot cleaning.
Mayor Moran opened a public hearing for a lot cleaning at 232 Woodland Circle. There was not a property owner in attendance nor was any correspondence received. Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to proceed with the lot cleaning.
NEW BUSINESS
Mayor Moran requested an amendment to the agenda to add several items under the Mayor’s Report. Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to accept the amended agenda.
Alderman McDonnell presented the request for assistance for the 2nd Annual Ocean Springs Music Festival because Mr. Scharr was not able to attend the meeting (Exhibit 4-a). Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to close Robinson Street from Washington Avenue to Church Street for the festival.
Mr. Franko Ford and Mr. Robin Curtis with Clean Earth Solutions gave an informational presentation regarding the “open solid waste recycling facility” they plan to build in Jackson County (Exhibit 4-b).
CONSENT AGENDA
Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to approve the Consent Agenda.
DEPARTMENT REPORTS
Mayor
Motion was made by Alderman McDonnell, seconded by Alderman Gill and unanimously carried to hire Jennifer Marshall under a professional services contract to be the Public Information Officer, part time, at an hourly rate of $14.00 for the next two months to be paid from the Mayor’s Contractual Services Account.
The Mayor presented a list of talking points for consideration to shorten meetings (Exhibit 6-b). Motion was made by Alderman Denyer and seconded by Alderman Gill to accept the considerations to shorten meetings. Following discussion, motion was withdrawn by Aldermen Denyer and Gill. Motion was made by Alderman McDonnell and seconded by Alderman Hagan to continue to allow public comment at any and all meetings, eliminate item 4 of Exhibit 6-b. Motion carried with Aldermen Gill, McDonnell, Denyer and Hagan voting aye and Alderman Lloyd voting nay. Motion was made by Alderman Lloyd and seconded by Alderman Denyer to place Public Comment at the end of the meeting. Motion failed with Alderman Lloyd voting aye and Alderman Gill, McDonnell, Denyer and Hagan voting nay.
City Clerk Howell pointed out that the first three considerations of Exhibit 6-b was approved on the Consent Agenda under her report (Exhibit 5-c). Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to accept items 5 as amended and 6 through 11 of Exhibit 6-b.
The Mayor presented a letter from Secretary of State Eric Clark who has reviewed the plan for the redevelopment of Fort Maurepas Park and has given his endorsement (Exhibit 6-h). Motion was made by Alderman McDonnell, seconded by Alderman Lloyd and unanimously carried to spread the letter upon the minutes.
Motion was made by Alderman McDonnell, seconded by Alderman Denyer and unanimously carried to allow the Mayor to enter into a contract with Greg Cantrell, Inc. Landscape Architects to provide the detail design of landscape, irrigation and site amenities for the Fort Maurepas Park based on the changes recommended by the City Attorney and City Engineer (Exhibit 6-i).
Motion was made by Alderman Lloyd, seconded by Alderman McDonnell and unanimously carried to accept the garbage contract extension with Allied Waste for August and September at a rate of $13.75 per household for 6,964 units after the City Attorney has put his stamp of approval on it. This is an increase of $5.00 a month per household. During the sixty day period Request for Proposals for the garbage contract will be taken.
Motion was made by Alderman McDonnell, seconded by Alderman Gill and unanimously carried to authorize the Mayor to apply for the Mississippi Urban Forestry grant for $15,000.00 to plant trees along major designated roadways.
The Mayor announced that the City of Sausalito, California, is going to have a fund raiser for the Walter Anderson Museum of Art.
The Mayor presented the applications for the Boards and Commissions to the Aldermen for their review.
Police
Chief Belk presented the recommendation for Wrecker Ordinance revisions (Exhibit 6-d). Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to approve the Wrecker Ordinance revisions as presented.
Risk Manager/HR
Ms. McDonnell announced that it is Open Enrollment time and there has been a rate hold on all insurance.
Public Works
Mr. Kaufman reported that bids were opened yesterday for the removal of debris from the right of ways and removal of trees (Exhibit 6-k). Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to accept the low bids and award the tree removal bid to White & Son Tree Services and award the debris removal contract to Grand River Construction.
Community Development & Planning
Motion was made by Alderman Lloyd and seconded by Alderman Denyer to adopt Ordinance No. 24-2006 AN AMENDMENT TO CODE OF ORDINANCES, THE CITY OF OCEAN SPRINGS, MISSISSIPPI, FOR STORAGE OF TRASH CONTAINERS (Exhibit 6-f). The motion passed with a roll call vote as follows:
Alderman Weaver Absent
Alderman Gill Voted Aye
Alderman McDonnell Voted Aye
Alderman Lloyd Voted Aye
Alderman Denyer Voted Aye
Alderman Dalgo Absent
Alderman Hagan Voted Aye
Motion was made by Alderman Weaver and seconded by Alderman Hagan to adopt Ordinance No. 25-2006 AN AMENDMENT TO ORDINANCE NO. 13-1976 REZONING PROPERTY HEREIN DESCRIBED FROM R-2 TO C-3 (Exhibit 6-g). The motion passed with a roll call vote as follows:
Alderman Weaver Absent
Alderman Gill Voted Aye
Alderman McDonnell Voted Aye
Alderman Lloyd Voted Aye
Alderman Denyer Voted Aye
Alderman Dalgo Absent
Alderman Hagan Voted Nay
Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to hire Jason Tyler Sherkley for the Urban Youth Corp Summer program at an hourly rate of $9.00 (Exhibit 6-l).
Motion was made by Alderman Denyer, seconded by Alderman Lloyd and unanimously carried to hire Greg Wilson as the Assistant Building Official at an annual salary of $37,000.00 effective August 7, 2006 (Exhibit 6-m).
Parks & Recreation
The Mayor announced that yesterday was the deadline for the applications for Parks & Recreation Director and 29 applications have been submitted. The Civil Service Commission will work with the Parks & Recreation Board to rank the applications and choose the top applicants for review by the Mayor and Board of Aldermen.
ALDERMAN’S FORUM
Motion was made by Alderman Hagan and seconded by Alderman McDonnell to remove the Parks Director from Civil Service. Motion failed with Aldermen Hagan and McDonnell voting aye and Aldermen Gill, Lloyd and Denyer voting nay.
Alderman Gill requested that lapel microphones be purchased to be used by the Board members, Department Heads and audience members for the podium during board meetings.
Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to authorize $1,400.00 from the Ward 1 Capital Improvement Account for landscaping and materials at the Fort Bayou boat launch.
Motion was made by Alderman McDonnell, seconded by Alderman Denyer and unanimously carried to authorize up to $2,000.00 from the Mayor’s Capital Improvement Account for planters and flower pots in the downtown area.
PUBLIC COMMENT
Mr. Andy Spratley of 320 Magnolia asked for the status of his request to clean the three lots next to his which are overgrown and have been used as a dumping ground. Alderman McDonnell said a motion has been made for a lot clearing at that site. Mr. Scruggs said that some of the debris on the right of way has been removed but the cleaning of the ravine is going to be wetlands and tideland issue. The lot cleaning process is limited to $10,000.00 which will not address the entire problem. Mr. Kaufman suggested that EPA be contacted to examine the area and the Mayor concurred.
Ms. Claire Brou said that she has purchased a recreational vehicle to serve as temporary housing and is unable to secure insurance for it and that she wanted the public to know, so they would not make the same mistake she did.
Mr. Doug Denehie requested that service organization placards be placed at the City entrance signs. He also announced that the Knights of Columbus Council #5654 has their annual Tootsie Roll Drive and presented $1,584.00 to St. Martin Lower Elementary Special Education.
Mr. Walter Bolton, local Architect, 113 Wisteria, requested that the Design Review Ordinance be looked at again before it goes into effect. In his opinion, it will stifle design and all buildings will look alike. He distributed a letter from the editor written by William Allen in regard to the matter (Exhibit 8-a).
Mr. Woodrow Gibbs requested that the Board consider forming an ordinance that would require that second hand smoke is blocked from non smokers when they enter a public building in Ocean Springs where business is conducted (Exhibit 8-b). The Mayor recommended that this matter should be referred to the Public Safety Committee.
EXECUTIVE SESSION
Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to go into closed session to determine the necessity of going into executive session.
The City Clerk returned to the meeting and announced that a motion was made by Alderman Hagan, seconded by Alderman McDonnell and unanimously carried to remain in executive session to discuss current litigation, pending litigation, personnel matters in the Planning and Building Department and the Fire Department.
Motion was made by Alderman McDonnell, seconded by Alderman Gill and unanimously carried to come out of executive session and return to regular session.
Motion was made by Alderman McDonnell, seconded by Alderman Hagan and unanimously carried to allow the Mayor to do what is necessary to conform to our court order dealing with refunds to the developers and or homeowners for Impact Fees.
Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to accept the recommendation of the Fire Chief to promote Firefighter Adam Roe to the open position of Fire Lieutenant Level III, six month probation to begin August 4, 2006 (Exhibit 9-a).
Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to recess until 6:00 p.m. on August 15, 2006.
